LockDash Solutions centralizes members, payments, RFID door access, personal training, and reporting for gyms and fitness clubs with one or many locations — built for the Philippine market.
From the front desk to the back office, LockDash Solutions replaces spreadsheets, walkie-talkies, and standalone door systems with one connected platform.
Member lifecycle
Register, track, renew, freeze, and manage members with a full profile and history.
Revenue
Record payments for memberships, PT packages, products, keyfobs, and passes; apply promos.
Short-term access
Sell day and weekly passes without requiring a full membership commitment.
Membership freeze
Pause active memberships for up to 12 months while preserving remaining days.
Access control
RFID keyfob door entry, subscription-validated for members and always-on for staff.
Operations
Dashboard KPIs, expenses, inventory, class scheduling, and staff HR in one view.
Growth
Public online registration by QR code, trainer-specific PT signup, and guest-to-member conversion.
Compliance & audit
Full access logs and an audit trail of every system change, freeze, and unfreeze event.
Insights
Financial, membership, chart, PT commission, and inventory reports — exportable to PDF/Excel.
Multi-location
Separate data per branch; admins switch instantly between every authorized location.
Complete Platform
20+ modules built for real gym operations
Every module below ships in the platform — filter by category to see how each part of your gym is covered.
Let members pause instead of cancel. LockDash keeps their remaining days safe, extends the end date automatically, and logs everything for audit — no spreadsheets required.
Plan requirement
Subscription plan must be marked Freezable: Yes
Duration
Staff choose 1–365 freeze days per request
End date
Automatically extended by the frozen days
Auto-unfreeze
Daily job restores the subscription when the period ends
Audit
Every freeze & unfreeze event logged
Feature Spotlight
RFID door access, hardware included
LockDash pairs with ESP32 + PN532 RFID readers to control real doors — no third-party access-control subscription needed. Cards are validated against live membership status, and every attempt is logged in real time.
Sync active card listAPI scan validationRemote door openGranted / denied loggingWiFi & health endpoints
See It In Action
A look inside the platform
Real screens from LockDash Solutions — click any card to view it full-size.
Dashboard — live KPIs & alerts
Members — full lifecycle management
Subscriptions & membership plans
Payments — unified revenue recording
Products & inventory
Group classes & attendance
Access logs — every door event
Employee management & HR
Roles & granular permissions
Chart reports & analytics
Branches — multi-location control
Public QR registration page
Built for Your Team
Role-based access, out of the box
Five predefined roles cover a typical gym team — every one fully customizable through the admin UI.
User Roles
Super Admin
Full system access, all permissions
Admin
Branch management, full operational access
Staff
Day-to-day operations, limited admin functions
Reception
Members, guests, payments, registrations, passes
Personal Trainer
Members, classes, PT, "My Clients" view
Reports & Exports
Statement
Revenue by member, sales, itemized loss — PDF/Excel
Membership
Active, expiring, expired, visit frequency — PDF/Excel
Chart
Earnings vs. expenses, gender mix, activations
PT commissions
Trainer commission calculations
Low stock / Frozen subs
Filterable operational lists
Ready to modernize your gym?
Get a walkthrough of LockDash Solutions tailored to your branches, staff, and door hardware.
